Community Habilitation Administrative Assistant

Job Title:  Community Habilitation Administrative Assistant, Grade 3

Reports to:  Manager of Community Services

FLSA Status/Schedule: Non-Exempt; part-time

Location:  Oswego County

ARISE’s mission is to work with people of all abilities to create a fair and just community in which everyone can fully participate.

Job Summary:

The Community Habilitation Program Administrative Assistant provides support to the Habilitation Coordinators in a variety of ways, allowing them to focus on continuous quality improvement of service delivery.



  • High school diploma or equivalent; Associates degree preferred
  • One year of administrative assistant experience
  • Demonstrated attention to detail
  • Demonstrated computer proficiency
  • Excellent verbal and written communications skills
  • Proven ability to operate fax, scanner, other office equipment
  • Physical requirements include ability to stoop, kneel and lift up to twenty pounds (to file and maintain records, binders)
  • Clean driver license and registered, inspected, insured and reliable transportation
  • Successful completion of pre-employment screenings, including criminal history background check as directed by funder (OPWDD Criminal Background Checks)

Essential Functions:

  • Maintain and file all program participants’ records per Medicaid and programmatic regulatory requirements
  • Conduct internal file audits, request, obtain and file required documentation
  • Record and track billing documentation submitted by CH Coordinators, verifying completion
  • Submit weekly billing with coordinator’s prior approval
  • Close out individuals’ files and prepare records for off-site storage
  • Copy monthly summaries into the designated database for individuals served
  • Assist coordinators with photocopying, mailings, creating and updating forms, and other administrative duties, as needed
  • Participate in agency and departmental meetings
  • Maintain professional conduct / detachment from personal involvement with individual(s) and / or their family members
  • Implement ARISE’s compliance program and the Employee Code of Conduct as required
  • Uphold policies and procedures
  • Exercise sound judgment as a matter of course and hold protected health information and other sensitive information in the strictest of confidence in accordance with ARISE and HIPAA policies
  • Other duties as assigned
  • Benefits:
  • Participation in the 401(k) plan can start soon following date of hire; employer match after one year; 100% vesting immediately
  • Free / Confidential Employee Assistance Program